Topaz Payroll system receives and maintains data from employee time cards and other work records. It produces paychecks and other document such as earning statements, payroll reports and labour analysis reports.
This module performs Payroll calculations and Maintains payroll and labour distributions. It calculates gross earnings for regular and overtime hours, and salary. Payroll allows for user defined and user maintainable allowances and deductions per employee. Handles IRS Tax Relief, Tax Table, Bank deposits of Employee salaries. It allows calculation of Early Vacation Pay etc.
Major Features & Functionality
- Calculates and maintains payroll and labour distributions
- Handles salaried and hourly rated employees
- Calculates gross earnings for regular and overtime hours for consolidated and non-consolidated salaries.
- Allows for unlimited number of user-defined allowances and deductions.
- Customized to your exact company needs
- Microsoft-based Technology utilizing .NET, Office and SQL Server
- Integrates with existing business information systems
- Built using Microsoft Dot Net Framework.
- Utilizes technically superior product architecture and state of the art technologies.
- Customization and implementation of solutions by value added re-sellers.
- Topaz Payroll comes with excellent customer support and implementation assistance.
- Ability to re-process payroll several times for each month.
The Button-driven menu system, pull down menus and scrolling lists for selection and look-up make Topaz Payroll easy to use and easy to learn. There is open access to data, capability to export data to spreadsheets, word processors and other packages. The data entry sections where possible, use combo boxes to allow selection rather than entry of data. This increases data entry speed, reduces data entry errors and facilitates querying of the database and reporting. The inquiry section allows sorting of information by different Parameters (fields) just by The touch of a button.
FEATURES OF TOPAZ PAYROLL
Confidential employee information necessary for the processing of payroll can be tracked using Topaz Payroll. This allows the users relatively broad access to basic employee file information, including details such as employees department, city, social security number location, designation, category and job title. Data necessary for processing of monthly payroll such as employees monthly salary, hourly salary rate (for hourly rated employees), overtime rates, allowances, deductions, benefits in kind and tax relief are all captured by Topaz payroll.
Topaz Payroll allows for the set up of unlimited user defined number of allowances. These allowances may be a percentage of an employee’s basic salary or a fixed amount. Allowances may have a maximum amount which may not be exceeded. Topaz Payroll has facility for pro-rated allowances. General Ledger account numbers may be associated with each allowance type for posting to the General Ledger.
Topaz Payroll has the facility to set up unlimited user defined number of deductions. These deductions may be a percentage of an employee’s basic salary or a fixed amount. Deductions may have a maximum amount which may not be exceeded. Topaz Payroll has facility to pro-rate deductions. General Ledger account numbers may be associated with each deduction type for posting to the General Ledger. Employer contribution to deductions can also be handled by Topaz Payroll.
Calculate Your Payroll and Labour Distributions
Topaz Payroll calculates and maintains payroll and labour distributions. The PR has a setup facility which can be customized according to a company’s setup, job titles , categories, salary grades, nationality, types of allowances, deductions, and overtime, rates of allowances , types of loans , tax table, tax relief, loan repayment , benefit in kind. This is a onetime setup , which can be recustomized if the need arises.
Tailored to Your Needs
Topaz Payroll is ideal for Government Ministries and Departments, Banks and Agencies or Organizations. The PR allows you to add/edit employee’s data, view employee’s data, deactivate and activate employee (if necessary) , view employee’s details and status. The PR handles/ processes overtime calculations , pay for days worked , time sheet for normal and overtime hours, regular and early payrolls, salary payment through the system , loans , salary advance and increase , special earnings and one time deduction. The PR IRS Tax and SSNIT tables calculate these payables as required by the government.
Information When You Need it
Like all Topaz software solutions, PR gives you complete control over Track the information about asset issues in progress, broken assets or requests for asset purchase – all features aimed at ensuring that everything you need is stored in the centrally managed database.
Topaz Payroll has the facility to set up unlimited user defined number of overtimes. This overtime may be a percentage of an employee’s basic salary, a fixed amount or a factor. Overtime may have a maximum amount which may not be exceeded. General Ledger account numbers may be associated with each overtime type for posting to the General Ledger.
The processing of salary increase for employees can be handled by the Salary Increase module of Topaz Payroll. Salaries may be increased by a fixed amount or a percentage of the basic salary of employees. Salaries may be increased for all or some employees or employees within a department or location.
Salary advance to employees before the end of the month can be processed in Topaz Payroll using the Salary Advance module. The system handles the deduction of such amounts from the employee’s earnings at the end of the month. All salary advances are fully deducted at the end of the month.
The processing of employee requests for loans for short or long term periods can be handled by Topaz Payroll.
Benefits In Kind
Benefits in kind enjoyed by employees can be processed by Topaz Payroll for tax purposes. Benefits in kind may be fixed amount or percentage of employee basic salary.
The calculation of employee tax liability is facilitated by the use of a Tax Table which is user updatable. The information in the Tax Table can be updated by the user whenever tax rates change.
Employees who are paid by the hour can also be handled by Topaz Payroll. Details such as the number of hours worked can be captured for use in processing an employees payroll. A facility exists for the allocation of employees hours to different General Ledger numbers, Jobs , Projects or Departments.
Overtime Time Sheets
Overtime hours for employees who are paid by the hour can also be handled by Topaz Payroll. The number of hours worked can be captured for use in processing an employees payroll. Topaz Payroll has a facility for the allocation of employees hours to different General Ledger numbers, Jobs , Projects or Departments.
The actual number of days worked in a month by an employee can be captured by Topaz Payroll and used to Pro-rate his monthly salary.
Employee who are paid based on their output can also be handled by Topaz Payroll. The data on the number of pieces produced by each employee can be captured and used for processing of each empolyees’ earnings.
Deductions from employees salary which are for a onetime occurance can be handled by the onetime deductions module of Topaz Payroll. The onetime deduction may be for a fixed amount or a percentage of employees’ basic salary.
Special earnings for employees which are for a onetime occurance such as annual bonus can be handled by the Special Earnings module of Topaz Payroll. The special earning may be for a fixed amount or a percentage of employees’ basic salary. This special earning may or may not be taxable.
Topaz Payroll can process regular monthly payroll, early payroll as well as back pay. Processing of monthly payroll is initiated after all details such as allowances, deductions , loans, time sheet and overtime have been entered for each employee. Where necessary, monthly payroll may be reprocessed for as mant times as may be necessary. Once the payroll results are verified , monthly payroll repaorts such pay slip, pay register, allowances, deductions, loans, e.t.c. can then be printed.
Where an employee is proceeding on leave, and needs to be paid before the end of the month, early payroll can be used to accomplish this task. In situations where, employees are owed backpay as a result salary increase, the backpay module can be used to process such increases.
Provident Fund/ SuperAnnuation
Topaz Payroll has facility for handling Provident Fund or Superannuation contributions of employees. Employer contribution to either the provident fund or superannuation is provided by the system. Reports on the historical contributions of employees can be produced by Topaz Payroll.
Employees, who may want to repay the outstanding balance of any long term loan, are handled by the loan repayment module of Topaz Payroll.
Monthly Payroll Reports
Topaz Payroll offers the following monthly payroll reports
- Pay Register
The summary of employee earnings such as basic salary, allowances, deductions, IRS tax, SSF contributions are summarized for each employee on the pay register. The pay register information can be grouped by Employee Location, Category or Department.
- Pay Slip
The details of each employee’s earnings such as basic salary, all allowances, all deductions, IRS tax, loan balances, and benefits in kind are available on the pay slip. Topaz payroll provides the facility for printing one, two, or three pay slips on a page. Pay slip may be printed for an individual employee, all employees in a department or at a location.
Details of employees’ loan deductions for each month are available in the loan deductions report. The principal amount, monthly interest repayment and outstanding loan balance are available on this report.
- SSF Deductions
For each monthly payroll processing, details of each employee and employer’s social security fund contributions is provided by the SSF deductions report.
- Salary List
The salary list report provides a listing of all employees being paid for a particular month with facility for each employee to sign for the receipt of their salary.
- Bank Payments
A listing of employees, whose salaries are paid directly to the bank, is provided by the bank payments report. Details available in the report include the bank name and branch, employee’s account number and net salary payable.
- Tax Deductions
Employee’s monthly PAYE deductions are provided by the tax deductions report. Details of each employee’s monthly tax deduction, basic salary, total allowances and SSF deductions are part of the tax deductions report.
Other monthly Payroll Reports include;
- SSF Advice
- Monthly Deductions
- Monthly Allowances
- Tax Relief
- Cash Payment
- Cheque Payment
Historical reports of all employee earnings are also available in Topaz Payroll.
Easy To Use
Topaz Payroll, unlike other Systems has an intuitive and logical design that reduces training time by it special graphical interactive qualities. Minimal training time means, it allows your organization to immediately take advantage of the product.
Inputting of data into Topaz Payroll is limited to authorized users. Topaz Payroll data is protected from unauthorized access through appropriate system, administrative, and technical safeguards.
Reports available in Topaz Payroll allows for inquiring on the status of all employee loans such as loan balances, interest, amounts paid etc.
Using Microsoft SQL Server 2012/2016 Databse and running on Windows 2012/2014 servers, Windows 7 / Windows 10, Topaz Payroll is optimized for any environment. From a small office with one computer, to a large office working over local and wide area networks, Topaz Payroll can accommodate it.
Using the latest in Microsoft development tools, all the components of Topaz Payroll are developed using Microsoft .Net Framework. The framework is the technology of the future.